Free Recruiting Tools and Staffing Calculators
18 tools for recruiters and staffing agencies hiring in the US. No account, no card, no trial clock.
Recruiting software charges a monthly fee for math a spreadsheet can do. These free recruiting tools do the math, and the writing, with no account and no card. 18 tools, one page each, and the result appears on the same page you typed on.
They are built for recruiters, talent acquisition teams, and staffing agencies hiring in the US. The staffing calculators start from current US payroll tax defaults, and the two that depend on state law have a page for every state. The hiring workflow generators cover a search in order: job title, job description, interview questions, scorecard, salary range, offer letter. The email templates handle outreach, follow-up, and rejection, the three emails recruiters send most.
Everything here is free because it is the work before the interview. Skillora's product is the interview itself: structured, scored, and run by AI at scale. Use the tools, keep the output, and when you have a shortlist, Skillora interviews it.
Staffing and labor cost calculators
Fully burdened rates, bill rates, markup, and W2 versus 1099 cost, with editable US defaults and per-state pages.
Staffing Rate Calculator
Burden, bill rate, markup, and 1099 vs W2 in one tool.
Labor Burden Calculator
The fully burdened hourly and annual cost of an employee.
1099 vs W2 Calculator
Employer cost and worker take-home for each option.
Bill Rate Calculator
Turn a pay rate into a client bill rate with margin.
Staffing Markup Calculator
Convert between markup and gross margin.
Time to Hire Calculator
Benchmark your hiring speed and cost of vacancy by industry.
Employee Cost Calculator
The annual, monthly, and hourly cost of a hire, by state.
State law changes the answer. The labor burden calculator and the 1099 vs W2 calculator each have a page for every US state and DC, with that state's unemployment wage base, new-employer rate, and income tax filled in as defaults.
Hiring workflow generators
From job title to offer letter. Each tool feeds the next step of a structured hiring process.
Job Title Generator
Titles candidates search for, not internal ladder names.
Job Description Generator
A structured JD for any role, with senior-role examples.
Interview Questions Generator
Role-specific questions with model answers and scoring notes.
Interview Scorecard Template
A weighted scorecard so every interviewer rates the same way.
Salary Benchmarking Tool
Percentile ranges and total compensation for a role and city.
Offer Letter Generator
A complete offer letter with compensation and start details.
Recruiter email templates
Copy-ready templates for outreach, follow-up, and rejection, plus a generator for the edge cases.
Sourcing tools
Boolean strings and resume parsing for recruiters who source.
How these tools fit together
Every generator maps to one step of a structured search. Run them in this order and each output becomes the next tool's input.
- 1Job Title Generator
Start with a title candidates search for. Internal ladder names get zero applicants.
- 2Job Description Generator
Turn the title into a structured JD with must-haves separated from nice-to-haves.
- 3Interview Questions Generator
Generate role-specific questions with model answers, so every interviewer asks the same things.
- 4Interview Scorecard Template
Weight the competencies and score every candidate on the same scale.
- 5Salary Benchmarking Tool
Check the range before the offer stage, not after the candidate names a number.
- 6Offer Letter Generator
Put the number, the title, and the start date in a letter the candidate can sign.
Between the scorecard and the salary check sits the interview itself. That is the step Skillora automates, and the reason the rest is free.
Frequently Asked Questions
- Are these recruiting tools free?
- Yes. Every tool on this page is free, with no trial period and no paid tier. Skillora charges for AI interviews, not for calculators and templates.
- Do I need to sign up to use them?
- No. Open a tool and use it. Signup exists only for Skillora's interview platform, which is a separate product.
- Is the data I enter stored?
- The calculators run in your browser. The AI generators send your inputs to the model that writes the output, and nothing is saved to an account because there is no account. We log page views and copy clicks, not the text you enter.
- How often are the calculator defaults updated?
- Each calculator states the tax year its defaults use. We review them when the IRS and state agencies publish new wage bases and rates. Every field is editable, so you can override any default with your own figure.
- Who builds these tools?
- Skillora's team. Skillora is an AI interview platform for recruiting teams, so the tools cover the steps before and after the interview: writing the role, scoring the candidate, and closing the offer.
- Can I use the output in job posts and client proposals?
- Yes. Copy anything a tool produces into your ATS, job boards, or proposals. No attribution required.
The tools cover everything before the interview. Skillora runs the interview.
Structured, scored interviews at scale, run by a live AI interviewer that asks follow-ups. Proctored, 24/7, and synced to your ATS.
- Interviews 100s of candidates in parallel
- Scored transcripts ready in minutes
- No scheduling, no rescheduling
Free to start · No credit card required